💰 Profit & Loss Tracking
Track profitability across your business by sales category, device type, and more.
Understanding Profit & Loss
Profit and loss tracking shows:
- Revenue from sales
- Cost of goods sold
- Gross profit
- Profit by category
Revenue Tracking
Revenue Sources
| Source | Description |
|---|---|
| Repair Labour | Charges for repair work |
| Parts | Parts sold in repairs |
| Accessories | Accessory sales |
| Device Sales | Refurbished/buyback devices |
| Services | Non-repair services |
Revenue by Category
See which categories generate the most revenue:
- Phone repairs
- Laptop repairs
- Tablet repairs
- Sales
Cost Tracking
Cost of Goods Sold (COGS)
| Cost Type | Description |
|---|---|
| Parts Cost | What you paid for parts |
| Device Cost | Buyback purchase prices |
| Consumables | Materials used |
Recording Costs
Costs are tracked from:
- Parts added to orders
- Buyback purchase prices
- Manual cost entries
Profit Calculations
Gross Profit
Revenue - Cost of Goods Sold = Gross Profit
Gross Margin %
(Gross Profit / Revenue) × 100 = Gross Margin %
By Category
See margin for each category:
- Screen repairs: 60% margin
- Battery replacements: 70% margin
- Device sales: 30% margin
Viewing P&L Reports
- Go to Reports → Profit & Loss
- Select date range
- Choose grouping (category, location, etc.)
- View report
Report Sections
| Section | Content |
|---|---|
| Summary | Total revenue, costs, profit |
| By Category | Breakdown by service type |
| By Location | Per-store profitability |
| By Device Type | Profit per device category |
| Trends | Month-over-month changes |
Profitability by Device Type
See which devices are most profitable:
| Device Type | Avg Revenue | Avg Cost | Avg Profit | Margin |
|---|---|---|---|---|
| iPhones | £150 | £60 | £90 | 60% |
| Android | £100 | £45 | £55 | 55% |
| Laptops | £200 | £90 | £110 | 55% |
Profitability by Service
Compare service profitability:
- Screen replacement
- Battery replacement
- Charging port repair
- Water damage recovery
Buyback Profitability
Track buyback program performance:
- Purchase costs
- Refurbishment costs
- Sale prices
- Net profit per device
Setting Profit Targets
Configure margin targets:
- Go to Settings → Targets
- Set minimum margin goals
- Get alerts when below target
- Track achievement
Improving Profitability
Use P&L data to:
- Identify low-margin services
- Adjust pricing
- Reduce costs
- Focus on profitable work
Common Issues
| Issue | Solution |
|---|---|
| Low margin on parts | Review supplier pricing |
| High labour, low revenue | Increase repair prices |
| Buyback losses | Improve valuation process |
| Category underperforming | Evaluate if worth offering |
Exporting P&L Reports
For accountant or analysis:
- Open the report
- Click Export
- Choose format (PDF, CSV, Excel)
- Download
Integrating with Accounting
Export data for your accounting software:
- Transaction details
- Category summaries
- Monthly totals
Best Practices
✅ Do
- Review profitability monthly
- Track trends over time
- Compare to industry benchmarks
- Act on insights
❌ Don't
- Ignore low-margin categories
- Forget to include all costs
- Make decisions on one month's data
- Neglect buyback profitability
Next Steps
- Dashboard - Real-time metrics
- VAT Reports - Tax reporting